Privacy Policy

Last updated January 2, 2025

We are Finbiosoft Oy (business ID 2439453-4), maker of Validation Manager, Results Manager, and EQA Manager. Finbiosoft is the data controller of the respective Data Subject’s personal data.

This Privacy Policy outlines how we collect, use, and protect information of individuals who visit our website (the “Site”) (visitors), and individuals who register to attend our events (attendees) (collectively hereinafter “Data Subject(s)”). We are committed to protecting Data Subjects’ privacy and ensuring that Data Subjects’ personal data is handled in a safe and responsible manner.

For details about how to contact us, see the “How to contact us” section below.

Personal data we collect

We collect all or part of the following personal data when Data Subjects use our Site, requests for information through our websites, and participate in our business events:

• name
• phone number
• email address
• profile picture that Data Subjects have provided us
• address
• language selection
• usage data
• cookies
• company name
• any other information Data Subjects can provide via form (in website)

In addition, we may collect the following technical or online behavior information that can be connected to Data Subjects (meaning that such information is also regarded as personal data):

• Data Subjects’ IP address
• Data Subjects’ device type and the operating system used
• General geographic location (e.g. country or city location) based on Data Subjects’ IP address

Purpose of processing personal data

We process Data Subjects’ personal data for the following purposes:

• To provide targeted marketing, advertising, newsletters
• To deliver product suggestions, service updates, promotional offers
• To conduct market and customer analysis

Retention Period

The personal data will be stored as long as needed for the purposes it has been collected for. After that, the personal data will be effectively deleted or made anonymous. Personal data may be, wholly or in part, retained for longer or shorter term if required by applicable law or if there is other justified reason to retain or delete them. In such a case, Data Subjects’ personal data shall be erased with no further delay after there is no longer any need for such a retention. We evaluate the necessity and accuracy of the personal data on a regular basis.

Data Subjects’ Rights

Data Subjects have the following data protection right:

• To access, correct, update or request a deletion of their personal data
• To object to or ask us to restrict the processing of their personal data
• To opt out of marketing communications we send them, at any time.
• To request, under certain preconditions, for a transfer of their personal data in structured, commonly used and machine-readable format.

Data Subjects may exercise the above-stated rights by sending a written request to us. To opt out of the marketing communications we send them, Data Subjects can also exercise this right by clicking on the “unsubscribe/opt out” link in those marketing communications.

If a Data Subject considers that its personal data is processed unlawfully, the Data Subject may lodge a complaint with a supervisory authority.

If the processing of personal data is based on consent, the Data Subject has a right to withdraw such consent at any time. Please note that this will not affect the lawfulness of any processing we conducted prior to the withdrawal.

Security safeguards

We implement a variety of security measures to maintain the safety of Data Subjects’ personal data. We sustain technical, physical and administrative measures designed for security to protect personal data from loss, misuse, unauthorized access, disclosure or alteration, such as data encryption, firewalls, physical access controls, and authorization controls.

Children’s Privacy

Our Site is not intended for use by children under the age of 13. We do not knowingly collect personally identifiable information from children under 13. If you are a parent or guardian and you are aware that your child has provided us with personal information, please contact us. If we become aware that we have collected personal information from children without verification of parental consent, we take steps to remove that information from our servers.

Changes to the Privacy Policy

We may update our Privacy Policy from time to time in response to changing legal, technical or business developments. We will notify Data Subjects of any changes by posting the new Privacy Policy on this page. It is highly recommended that Data Subjects review this Privacy Policy periodically for any changes, referring to the date of the last modification listed at the top of this page. Changes to this Privacy Policy are effective when they are posted on this page.

How to contact us

• Data controller: Finbiosoft Oy, Business ID 2439453-4 (Finland)
• Mail address: Linnoitustie 4 A, 02600 Espoo, Finland

All contacts and inquiries related to this Privacy Policy should be addressed to [email protected].

Please note that other third parties (our data partners) may be data controllers of Data Subject’s personal data.

List of Third Parties with Whom Personal Information May Be Shared

Cookie Policy